If you’re passionate about educating young children or have several years of experience caring for children, you’ve probably considered starting a daycare. However, your passion and entrepreneurial streak may not suffice to successfully get your business off the ground. Before operating, your childcare center must meet certain licensing requirements and state health and safety codes.
This article covers the childcare licensing requirements in Louisiana, the application process, and what you’ll need to stay compliant.
One of the first steps to starting a daycare business is to create a comprehensive business plan and obtain the proper childcare license or register with the Louisiana Department of Education.
The Louisiana Department of Education defines a child daycare center as “any facility that provides care to seven or more children on a regular basis for at least 12.5 hours a week”. All center-based childcare providers in Louisiana must be licensed before starting operations. Operating without a valid license “may result in fines imposed by the department to a maximum of $1,000 per day for each day of such offense”. License-exempt care providers include public or private day schools serving children in kindergarten, grade one and above, and camps and all care provided without charge.
The types of child care center licenses you can apply for include the following:
This license is issued to a daycare center owned or operated by a church or religious organization qualified as tax-exempt under Section 501(c) of the Internal Revenue Code and receives no state or federal funds directly or indirectly from any source.
This license is issued to early learning centers that either receive no state or federal funds directly or indirectly from any source or whose only source of state or federal funds is from the U.S. Department of Agriculture’s food and nutrition programs.
This license is issued to an early learning center that directly or indirectly receives state or federal funds from any source other than the federal food and nutrition programs.
You can also offer home-based/ in-home child care or family child care (FCC) in Louisiana. While you may not require a license, you must register and apply for a certificate from the Louisiana Department of Education. A home-based provider cares for a child in the child’s home, while a family child care provider cares for up to six children in the provider’s home. After registration is complete, you’ll need to become certified with the Child Care Assistance Program (CCAP) . The CCAP provides financial assistance to low-income families, helping them access high-quality child care while working or attending school.
Below are the staff-to-child ratio requirements regarding infants, toddlers, preschoolers, and school-aged children:
You’re required to pay all fees to the Louisiana Department of Education via its electronic payment system. All fees are non-refundable.
You’ll pay an administrative fee of $25 for initial licensure. This fee will be applied to the total licensure fee, due before issuing an initial license. Also, you’ll pay an administrative fee of $25 for any change requiring the issuance of a new license or the reissuance of a current license—for example, changes in the facility’s name, capacity, age ranges, and transportation.
You’re required to pay the full licensure fee based on licensed capacity. The annual license fees are below:
You must pay all fees by certified check or money order to the Department of Social Services. Childcare facilities owned or operated by a religious organization or church are exempt from annual license fees.
Before issuing a license, the bureau will require these daycare center approvals:
Follow the below steps to complete your license application:
Before purchasing or leasing a building for your daycare center, check the local zoning and building ordinances where you plan to set up the business. Ensure you obtain the required authorization from the Office of Public Health, Office of the State Fire Marshal, Sanitation Services, and Code Enforcement and Building Safety.
The next step is to complete the license application form. The completed application should indicate “type I license” unless you’re applying for state or federal funding. The application form includes the following:
After completing the application, return the form to the Bureau of Licensing.
After receiving your application, the Bureau of Licensing will request required local agencies, including the Office of Public Health, Office of the State Fire Marshal, and Office of the City Fire Department (if applicable), to inspect the daycare location. Remember, it’s your duty to ensure you obtain these inspections and approvals.
Next, a licensing specialist will visit your facility to conduct a licensing survey. Finally, after receiving all relevant approvals, the bureau will issue a license on an initial application. After receiving your license and choosing a name for your business, you can start marketing your daycare in the community.
Securing your license will get your business off the ground, but staying compliant will keep your daycare operating smoothly without interference from the authorities. Below are ways to remain compliant.
The department determines how long your license is valid. Ensure you renew your license before the last day of the month the running license expires; otherwise, it won’t be renewed, and your daycare will cease operations. You’ll need current approvals by the Office of State Fire Marshal, Office of Public Health, and annual licensing inspections by the department for a renewed license.
Complete a new application form before changes in location or ownership. Your license only applies to the area for which it was issued. It’s not transferable from one owner or location to another. Your license will be automatically revoked if location or ownership changes.
You must notify the Bureau of Licensing in case of any changes that may affect your license. For example, a change in the space occupied by children and the age range or the number of children you serve.
In specific cases, the Secretary of the Department of Social Services may waive compliance for certain changes after determining that the economic impact is significant enough to make compliance impossible. Also, compliance may be waived if it doesn’t put the health and well-being of the staff and children at risk and if the facility meets or exceeds the intended expectations and standards.
Opening a center-based childcare business or starting a preschool at home can be overwhelming. However, handling the various administrative aspects like enrollment, reporting, and record keeping doesn’t have to be complicated. A tool like brightwheel’s center management feature will help you simplify your administrative tasks and save you time.
As you go through the licensing process, you may come across grants or other funding resources that can help fund your childcare business. A grant is an often overlooked financial resource given by a government agency or private foundation that does not need to be repaid. This makes them an attractive funding option if you are looking to expand or enhance the quality and accessibility of your program.
Grants provide funding that can be used towards a variety of purposes, such as improving facilities, purchasing new equipment or materials, or offering professional development opportunities for staff. The available resources vary by state so it is crucial to research and understand the grants for childcare providers in Louisiana to make informed decisions about which ones to apply for.
Starting and operating a daycare in Louisiana requires obtaining the right license for your program and staying compliant with all licensing regulations. With proper planning, preparation, and due diligence, navigating the requirements can be a smooth process.
